Submission Guidelines
“Depiction of Health” Journal
Tabriz Health Services Management Research Center
Tabriz University of Medical Sciences

 
Depiction of Health“ journal which belongs to Tabriz Health Services Management Research Center accepts following submissions: research articles, review articles, brief report, case report and letter to the editor in medical sciences with a focus on:
1. Health Care System Management
   - Quality of Health Care Delivery
   -  Justice in Health
   - Community Involvement and Intersectoral Collaboration in Health Care System
2. Epidemiology and the Burden of Diseases in Health Care System / Prevention of Diseases
3. Environmental / Occupational Health
4. Health Information & Library
5. Health Economics & Policy Making
The journal simultaneously publishes full-text in Persian and informative abstracts in English.


Submission Guidelines
Submissions to Depiction of Health are accepted through online submission system. To streamline the process, the online submission system is designed to perform a series of automatic controls, promptly informing the user of any technical insufficiencies, and directing to the relevant instructions.
To start submission, please create an account and log in. If you are not able to create an account, please send your submission to editorial office to doh@tbzmed.ac.ir and let us know about the issues creating account.
 
 The submitting author will take responsibility on behalf of all co-authors as the corresponding author of the submission, and is required to enter full details including a working e-mail address, phone number and address, in their online profile.
All correspondence, including, but not limited to, the results of initial evaluation, Editor’s decision, and request for revisions or proofreading will be sent to the e-mail address of the corresponding author, which will be published with the article.
 
The submission or any subsequent revision is evaluated at the editorial office, and if corrections are necessary, it may be temporarily unsubmitted and returned to the authors, who are responsible for formatting their submission and providing the required information. For further help regarding submission, you may contact the editorial office. (041-33346243)

The conditions of submission

Open access license, copyright, and charges
 
Upon submission, the authors are required to sign an exclusive license form for open access publication of their work in the journal under the Creative Commons license 4.0 (CC-BY-NC). The authors retain the copyright to their work. Please see our open access and copyright policy and license agreement for more information.
Currently, there are no submission or publication charges applicable to the articles submitted to or published in Depiction of Health, the open access publication of which is supported by Tabriz University of Medical Sciences Department of Vice Chancellor for Research.

Cover letter
 
A cover letter is required for every submission. The authors will need to confirm the following conditions in the submission cover letter:
 
* That the submission is original, submitted solely to this journal, and not currently under consideration for publication or already published elsewhere, unless explained in the submission cover letter. See our editorial policies on duplicate publication.
* That no any sentence is copied from other sources. See our editorial policies on plagiarism and text recycling.
 
* That the submitting author takes responsibility for the submission on behalf of all authors as the corresponding author.
* That all authors have reviewed, approved, and consented to the submission, and they are accountable for all aspects of its accuracy and integrity in accordance with ICMJE criteria.
 
The submission cover letter should also include the following information, as well as any additional information requested in the instructions for the specific article type that the authors are submitting:
 
* An explanation of why the submitted work should be published in the journal (the novelty of the work).
* An explanation of any issues relating to journal policies.
* A declaration of any potential competing interests.
* The name of particular special issue that the submission should be published in.
The authors may also suggest potential peer reviewers for their submission by providing name, institutional email addresses, and an ORCID or Scopus ID. Please see our editorial policies for more information on suggesting peer reviewers. Please also see our editorial policies regarding the use of unique identifiers.
 
The authors may also provide the details of anyone who they would prefer not to review their work.
 
Intentionally providing falsifying information, such as false names or email addresses, will result in rejection of the submission and may lead to further investigation in line with our misconduct policy.
Copyright transfer form: Before publishing the article, all the authors are required to sign copyright transfer form separately. Signing copyright transfer form only by the corresponding author is not accepted.
Preparing the manuscript
Manuscripts are accepted as original article, case report, review article, short communication and letter to editor in different aspects of medical sciences.
The submitted manuscript should contain the followings:
Title page, abstract, introduction, materials and methods, discussion, conclusion, ethical considerations, conflict of interests, acknowledgement, references, additional files
Title page:
Title page should contain title of the manuscript, name(s) of the author(s) and their affiliation, e-mail address, ORCID or ResearcherID (if available) and mobile phone number of the corresponding author.
The structured abstract (maximum 250 words) is to contain the major subheadings. The unstructured abstract (maximum 150 words) does not contain subheadings.
Abstract:
Research article should contain structured abstract (maximum 250 words). Structure of the abstracting is based on ISO 214:1976 standard. Structured abstract contains the followings: Background and Objectives, Materials and Methods, Results and Conclusion. Three to five keywords should be selected from the list of MESH words.
Original Research Article
Title page (manuscript title, name(s) and address (es) of the author(s)), structured abstract, keywords, introduction, materials and methods (including research methods specifically statistics methods and specifications of the participants such as study population, study sample, etc.), findings (including brief of information, achieved data and the most important findings of the research). Discussion, conclusion (including interpretation and description of the findings and the final conclusion of the research). Ethical considerations, conflicts of interests, acknowledgement, (ethical code, clinical trial registration number, ethical committee registration number, confirmed research plan code, confirmed dissertation number), references (about 30), tables, table legends, list of additional files.
The maximum of research article body should be limited to 5500 words.
Case report
Systematic reports of interesting or rare cases of importance for the practice of professionals. Prepare the manuscript as follows: title page, an unstructured abstract (maximum 150 words), key words, introduction (the reason to select the case and the goal of the study), case report (a brief of clinical findings, unnatural findings of the laboratory, treatment method and the result of treatment) , discussion, conclusion (a brief of findings, major discoveries and the unique identifiers of the case), Ethical considerations, conflicts of interests, acknowledgement, references (about 13), tables, table legends, list of additional files. Patient’s confidentiality must remain secret when preparing the manuscript. Also, a consent form needs to be attached to the manuscript.
Review article
Review articles are written by the invitation of the journal editorial office. Also, authors who are interested in publishing their review papers should contact directly to the Editor-in-Chief. Review articles need to be up-to-date with a review on a medical subject and its structure should be as the following: title page, abstract, key words, introduction, required subject headings within the text, discussion, conclusion, ethical considerations, conflicts of interests, acknowledgement, references, tables, table legends, list of additional files.
Review articles should be prepared in one of the following ways:
  • Systematic Review articles can be as meta-analysis, meta-synthesis or without statistical analysis. These articles follow the components of original research article with a minimum 50 references.
  • Narrative review articles are only accepted from experienced researchers who have published works focused on the subject. Components of this type of article consist of abstract, introduction, discussion, conclusion and minimum 20 up to 50 references and maximum of 5000 words.
Short communication
A research short communication is similar to original research article by structure. These types of articles include title page, structured abstract (maximum 150 words), text body (maximum 1500 words) and contain the followings: introduction, materials and methods, results, discussion, ethical considerations, conflicts of interests, acknowledgement, maximum two tables or illustrations and maximum 15 references.
Letter to the editor
It consists of topics such as concerns on previous articles, reviewing books, analyzing subjects related to medical education, reporting and reviewing medical education conferences, developing an idea or describing a complicated subject and needs to be maximum 1000 words. These type of articles are structure-free and consist of maximum five references.
The text of an original research article follows the following structure:
Introduction: This should summarize the purpose and the rationale for the study. It should neither review the subject extensively nor should it have data or conclusions of the study (maximum one page).
Materials and methods: The methods section should describe in adequate detail the experimental subjects, their important characteristics, and the methods, apparatus, and procedures used so that other researchers can reproduce the experiment.
When reporting experiments on human subjects, authors should indicate whether the procedures followed were in accordance with the ethical standards of the responsible committee on human experimentation (institutional and national) and with the Helsinki Declaration of 1975, as revised in 2008. If doubt exists whether the research was conducted in accordance with the Helsinki Declaration, the authors must explain the rationale for their approach and demonstrate that the institutional review body explicitly approved the doubtful aspects of the study. When reporting experiments on animals, authors should indicate whether the institutional and national guide for the care and use of laboratory animals was followed.
The methods section must indicate that the protocol was reviewed by the appropriate institutional review body and that each subject in the project signed a detailed informed consent form.
If an apparatus is used, its manufacturer’s name and address should be given in parenthesis. If the method is established, give reference but if the method is new, give enough information so that another author is able to perform it. If a drug is used, its generic name, dose and route of administration must be given. For patients, age, sex with mean age ± standard deviation must be given. Statistical method must be mentioned and specify any general computer program used. Data collecting system needs to be clearly stated.
Results: It must be presented in the form of text, tables and illustrations by the order of appearance. The contents of the tables should not be all repeated in the text. The captions of the tables need to be placed above and the captions for the figures should be placed below. The number of figures and tables should not exceed 6. In this section, only the findings of the study can be stated. Avoid presenting introduction, literature review, discussion,… in this section.
Discussion: New and possible findings of the study should be emphasized, as well as any conclusions that can be drawn. The discussion should compare the present data to previous findings. Limitations of the experimental methods should be indicated, as should implications for future research. New hypotheses and clinical recommendations need to be appropriate and clearly identified. Recommendations, particularly clinical ones, may be included when appropriate.
Conclusion: Finally, it must clearly end with conclusions and recommendations.
Ethical consideration: All the studies which are conducted based on experimental researches on human samples need to have informed consent and the confirmation of local ethics committee. The researchers who do not have access to an official ethics committee should follow the principles in the Helsinki Declaration. Written informed consent should be obtained from all of the participants in the study and (in case of minors) from their parents or legal guardians.
Conflicts of interests: the authors need to declare all their funding sources and conflicts of interests including receiving fees, reward or participating in any organization that may gain or lose benefit from publishing your manuscript. Declaring the above will not lead to rejecting the submitted manuscript but the journal needs to be aware about them. (Where authors have no competing interests, the statement should read “The author(s) declare(s) that this work is the result of an independent study and has no competing interests with organizations or individuals.” For more information regarding conflicts of interests, please visit editorial policy.

Acknowledgment
All contributors who do not meet the criteria for authorship should be covered in the acknowledgement section. Declaring the technical help provided by third parties such as editing centers regarding translating or writing assistance is obligatory. The authors must get permission for the above mentioned for acknowledgement section. For more information regarding authorship criteria and acknowledgments, please visit editorial policy.
If the submitted manuscript is the result of an approved research project in universities or research centers, project code or dissertation number needs to be declared at the end of the manuscript.

References
All the references must be written in English. At the end of the non-English references, the original language of the reference must be mentioned. An example: [In Persian]. References must be numbered by the order of appearance in-text. Use Arabic numerals inside parentheses to cite a reference. Example: (9)
Use hyphen (-) if references are used sequentially, otherwise use comma (,). References within tables and figures are used based on which item is cited first in-text.
To cite in-text, use Endnote style of Depiction of Health journal (video tutorial)

General format of reference for article:
Surname Initial(s). Article title. Title of journal with standard abbreviation. Date of publication;Volume(number): Page. PMID: doi:
General format of reference for book:
Surname Initial(s). Book title. Edition - if available. Place: Publisher; Year.
General format of reference for book chapter:
Surname author Initial(s). Title of the chapter. In: Surname editor Initial(s), editor. Book title. Edition. Place: Publisher; Year. Page.
General format of reference for dissertation/thesis:
Surname Initial(s). Title of dissertation or thesis [type of dissertation/thesis]. Place: Publisher; Year.
General format of reference for conference paper:
Surname author Initial(s). Title of paper. In: Surname editor Initial(s), editor. Title of the conference. Place: Publisher; Year. Page.
Examples of acceptable references for the journal by priority:
Example for journal article:
Dell'Anna AM, Sandroni C, Lamanna I, Belloni I, Donadello K, Creteur J, et al. Prognostic implications of blood lactate concentrations after cardiac arrest: a retrospective study. Ann Intensive Care. 2017; 7(1):101. PMID: 28986863 doi: 10.1186/s13613-017-0321-2
Example for book chapter:
Beizer JL, Timiras ML. Pharmacology and drug management in the elderly. In: Timiras PS, editor. Physiological basis of aging and geriatrics. 2nd ed. Boca Raton: CRC Press; 1994. p. 279-84.
Example for book:
Bates B. Bargaining for life: A social history of tuberculosis. 1st ed. Philadelphia: University of Pennsylvania Press; 1992.
Example for dissertation/thesis:
Hasund IK. The discourse markers like in English and liksom in Norwegian teenage language : A corpus-based, cross-linguistic study [dissertation]. Bergen: University of Bergen; 2003.
Example for conference paper:
Nørvåg K. Space-efficient support for temporal text indexing in a document archive context. In: Koch T, Sølvberg I, editors. Research and Advanced Technology for Digital Libraries. 7th European Conference, ECDL 2003. Berlin: Springer; 2003. p. 511-22.
For the author names in the references, list the surnames and initials of all authors if there are 6 or fewer; otherwise list the first 3 and add ‘, et al.’
Manual article referencing style: last name of the author(s), first name of the author(s). Title of the article. Title of the journal. Year; volume (issue): start page-end page. DOI PMID (if available)
English abstract: components are similar to Persian abstract and must include Background and Objectives, Material and Methods, Results, Conclusion, Keywords. Persian and English abstracts must match.
Symbols and abbreviations: Use only standard abbreviations. Avoid using them in the title and abstract. The full term for which an abbreviation stands should precede its first use in the text unless it is a standard unit of measurement.
Proof Reading: The editorial office will send proofs of the manuscript to the corresponding author for proof reading, corrections and return within the stipulated time. After the corresponding author has signed the galley proof, they will bear the burden of responsibility for any publication errors.
Copyright: Depiction of Health journal which belongs to Tabriz Health Services management Research Center holds the copyright of the published articles. All the printed articles are available on the journal’s website. No part of this publication should be translated, transmitted or reproduced without permission from the publisher.
Disposal of the material: Once the manuscript was published, all hard copies of the manuscript, correspondences and artwork will be held for 6 months before disposal.
Finalizing the submitted manuscript:
Please fill out the checklist to ensure that all the criteria are observed
1. Title page contains the title, the names and address of the of the authors, email and the mobile phone number of the corresponding author
2. The abstract both in Persian and English
3. Full text containing all the components of the article
4. Ethical considerations
5. Conflicts of interests
6. Acknowledgements (project code or dissertation number)
7. References (based on the type of the article using journal’s style)
8. Additional files (tables, figures, graphs,…)
9. Cover letter signed by all authors
Revising the submission
Any subsequent revisions to the submission upon request from the editor will have to follow the same guidelines presented here.
Upon submitting a revised submission, the authors will be guided to provide a re-submission letter, attaching the revision details, based on the comments provided by the editor. The attached revision details should not include author information to ensure blind peer review.
Preparing the manuscript
  • The acceptable word processor file format for the manuscript document is Microsoft Word 2010 or 2013 (DOC, DOCX).
  • Write the manuscript in concise American English.
  • Use double line spacing.
  • Use headings as necessary.
  • Do not include line and page numbering (this will be added automatically during conversion to PDF).
  • Use SI units: Please ensure that all special characters used are embedded in the text, otherwise they will be lost during conversion to PDF. Do not use page breaks in your manuscript.
Preparing references
Any in press articles cited within the references and necessary for the reviewers' assessment of the manuscript should be made available if requested by the editorial office. All web links and URLs should be given a reference number and included in the reference list rather than within the text of the manuscript. Published conference abstracts, numbered patents and preprints on recognized servers may be included in reference lists, but text, grant details and acknowledgements may not. Authors are responsible for obtaining permission to quote personal communications and unpublished data from the cited colleagues. Authors are responsible for the accuracy of cited references and these should be checked before submitting.
When citing references in the submission, the authors are required to follow the formatting and style of the journal.
Preparing formulas or equations
  • Graphical objects should not be used as formulas.
  • Make sure that your equations are editable.
  • If you have already composed your paper in Microsoft Word and used its built-in equation editing tool, the equations will become unusable during the layout and galley production. The production editor may ask you to re-key your equations using MathType after the editorial acceptance.
  • Long equations should be set off from the text and numbered sequentially. You may refer to the equations in next references in the text by their number (e.g., "Equation 1" or "Equations 2 and 3").
  • If using many equations or schemes is unavoidable, they can be collected in a table of equations and be shot as a framed figure to avoid typesetting errors.
Preparing figures
  • Figures must be cited within the main text in numerical order (for example “Figure 1” or “Figures 2 and 3”).
  • Figures must be submitted as separate files, and NOT embedded in the main manuscript file.
  • A legend for each figure should be provided during submission. The figures and the legends will be appended to the automatically generated submission PDF proof at the end of the submission process.
  • Multi-panel figures (with labeled parts as a, b, c, d, etc.) must be combined and uploaded as one file.
  • Histograms should be prepared in a simple, two-dimensional format, with no background grid.
  • Make sure that any specific patient/hospital details are removed or blacked out (for example, X-rays, MRI scans, etc.).
  • If photographs of patients are used, they should not be identifiable.
  • Original data from which the images were prepared should be available, as the editors may request to see these data (for example, Office, SPSS and other line art images).
  • Avoid using the touch-up tools, such as cloning and healing tools in Photoshop, or any feature that deliberately obscures manipulations.
  • In order to publish all figures as open access, authors must have permission from the rights holder if they wish to include images that have been published elsewhere in non-open-access journals. Graphics downloaded from Web pages should not be used unless the author has a right to re-publish those as open access. The original source and the permission should be indicated in the figure legend, and a citation should be included in the reference list.
File formats and quality
All submitted figures must be of high quality; that is, resolutions of at least 300 dpi for color figures, 600 dpi for grayscales, and 1200 dpi for line arts. The following file types are acceptable for figures:
•        EPS (suitable for diagrams and/or images)
•        PDF (suitable for diagrams and/or images)
•        Microsoft Word (suitable for diagrams and/or images, figures must be a single page)
•        Microsoft PowerPoint (suitable for diagrams and/or images, figures must be a single page)
•        TIFF (suitable for images)
•        JPEG (suitable for photographic images, less suitable for graphical images)
To ensure maximum quality of figures during production and publication of the article, please consider the instructions below.
•        When exporting graphs, diagrams, or line art from any software that you use, EPS and PDF are preferred over TIFF. If possible, PDF files should be preferred, as they are usually more compact than EPS files.
•        For vector drawing, please supply the original EPS or PDF file versions of artwork.
•        Graphs, diagrams, or line arts prepared in Microsoft Word or PowerPoint may be submitted as a figure. The submitted file may only contain a single page or slide, with dimensions of the page or slide set to the intended figure dimensions, with no extra blank space all around.
•        Photographs, histological slides, radiographs, etc. should be submitted as JPEG or TIFF files.
•        Microsoft Word or PowerPoint should NOT be used to insert labels, arrows, and other marks on photographs, histological slides, radiographs, etc. as the quality of the figures may deteriorate in the process. Instead, use specialized software for image editing such as Adobe Photoshop to produce a high-quality JPEG or TIFF file.
•        TIFF files should be saved with LZW compression, which is lossless (decreases file size without decreasing quality) in order to minimize upload time.
Typing font
For Persian; title: Yaghout 14 (Bold); name(s) and affiliation(s) of the author(s): Yaghout 10; title of the sections (abstract, introduction, materials and methods, results, discussion, conclusion, ethical considerations, conflicts of interests, acknowledgements, references): Yaghout 14 (Bold); abstract: Lotus 11; sections within the abstract (background and objectives, materials and methods, results, discussion, conclusion, keywords): Yaghout 11(Bold); body of the manuscript: Lotus 12
For English: title: Times New Roman 14 (Bold); name(s) and affiliation(s) of the author(s): Times New Roman 10 (Bold); title of the sections (abstract, introduction, materials and methods, results, discussion, conclusion, ethical considerations, conflicts of interests, acknowledgements, references): Times New Roman 10 (Bold); body of the manuscript: Times New Roman 10
Preparing tables
•        Tables must be cited within the main text in numerical order (for example, “Table 1” or “Tables 2 and 3”).
•        Tables should be cell-based and created in Microsoft Word with the Tables tool with real rows and columns and not aligned with tabs, returns, or spaces.
•        Tables exported from other software as non-editable images are not acceptable.
•        Please make sure the table direction is set “left-to-right.”
•        Tables should be presented in vertical orientation, and upright on the page.
•        Tables should be presented in vertical orientation, and upright on the page.
•        A concise title should be provided and inserted before each table.
•        All columns should carry concise headings describing the data therein.
•        Tables should be plain with no colors, shading, or graphics.
•        Tables should not contain inserted text boxes, tables within tables, or cells within cells.
•        Multi-part tables with varying numbers of columns or multiple footnotes should be organized as separate tables.
•        Commas should not be used to indicate numerical values.
•        Symbols and abbreviations should be defined immediately below the table, followed by essential brief description.
•        If a table or any data therein have been previously published, the footnote to the table must give full credit to the original source.
•        Larger datasets or tables too wide for A4 or Letter landscape page can be uploaded as additional files. Tabular data provided as additional files can be uploaded as an Excel spreadsheet (XLS) or comma separated values (CSV). Please use the standard file extensions.
The number of the tables and histograms should be in accordance with the size of the manuscript. Tables, histograms and figures must be located at the end of the manuscript following references along with numbers and full description.

Preparing additional files
When guidelines of the submission allows for the inclusion of additional files, please follow the instructions below.
•        Additional files must be cited within the main text in numerical order (for example, “Additional file 1” or “Additional files 2 and 3”).
•        Datasets, large tables, movies, or other information can be submitted as additional files. Results that would otherwise be indicated as “data not shown” should also be included as additional files. Please make sure not to include any individual participant details.
•        Each additional file must be submitted separately. A short title for each file should be provided during submission.
Providing the required information
The authors should have the required information below ready upon submission. The manuscript should not include this information to ensure a blind peer-review. Please see our editorial policies for more information regarding peer review policy. The supporting information will be reviewed by the editor.

Author information
Full names and email addresses of all authors, as well as their affiliations and institutional addresses are requested during submission. Providing the unique identifier (ORCID or Scopus ID) of each co-author is optional, but preferred. Please see our editorial policies on authorship and unique identifiers for more information. If a collaboration group should be listed as an author, please list the group name as an author.
In the “Authors’ contribution” section, the authors are required to explain the contribution of each co-author in the conception or design of the work; the acquisition, analysis, or interpretation of data for the work; and drafting the work or revising it critically for important intellectual content.

Ethics approval and consent to participate
Authors of submissions reporting studies involving human participants, human data, or human tissues are required to provide the following information:
 
* A statement on ethics approval and consent (even where the need for approval was waived).
* The name of the ethics committee that approved the study and the committee’s reference number if appropriate.
Submissions reporting studies involving animals must include a statement on ethics approval.
Please see our editorial policies for more information.
If the submission does not report on or involve the use of any animals or human data or tissues, please state “Not applicable” in this section.

Consent to publish
If the submission contains any individual person’s data in any form, consent to publish must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent to publish. The authors may use their institutional consent form. The form is not to be sent on submission, but we may request to see a copy at any stage (including after publication).
Please see our editorial policies for more information.
If the submission does not contain any individual person’s data, please state “Not applicable” in this section.
 

 
 
Print ISSN: 2008-9058 | Electronic ISSN : 2423-6640